Except for a few states including Texas, most states require employers to have Workers Comp by law. Some states exempt businesses with less than 3 or 5 employees are from obtaining Workers Compensation. An insurance agent will be able to provide more detail on the specific guidelines of your state.
Workers Comp is regulated on a state-by-state basis, with the private insurance companies deciding the insurance premium. However, there are monopolistic states that require coverage from their Workers Comp state fund.
If you can provide supporting evidence that your business has a safety program or a low experience modifier score, some insurance companies provide premium discounts.
How Are Premiums Calculated?
The rating of workers compensation insurance starts with the classification rate assigned by the National Council on Compensation Insurance (NCCI).
For example, based on years of claim frequency statistics on Dry cleaners, NCCI sets a risk rate for the business class. Insurance companies use 700 different types of class codes. However, most businesses use only a few to classify each employee’s work type.
For businesses that are new to Workers’ compensation, insurance premiums vary depending on the types and percentage of class codes and the wages for each. For example, a business that has 15 out of 20 employees that work with heavy equipment has a higher risk rate compared to a business that has all 20 employees as clerical. The higher the risk exposure the higher the insurance premium.
According to Hartford, the basic premium= classification rate x (payroll/ $100) For example, a clerical class may be $0.20 whereas roofers who are exposed to higher risks may be $15 to $20.
Normally a business consists of employees with different roles. For example, a roofing company has roofers, accounting staff and sales staff. Correctly categorizing the class for each employee may be a great help to save insurance premiums for some businesses.
Premium Adjustments Based on Claim History
The premium for the first year of insurance is determined based on the average accident rate in the industry and the number of wages expected to be paid over the year. After a year, the insurance company conducts an audit to ensure that you paid the right amount they insured over the past year. If you over paid, a refund will be issued. If the payroll is more than it was estimated, an additional premium may be charged.
After three years of continuous coverage, the insurance company may re-evaluate your premium based on your past claim history. The number of claims and the amount paid out by the insurance company is compared with the industry average. If it is lower than average, your premium will be lowered but in the opposite case, it will be increased.
Safety Programs
Businesses with expensive premium due to high-risk rates may be eligible for discounts if a safety program is in place at the workplace.
Having safety programs at the workplace reduces the possibility of an accident and even in the event of one, the preventive measures reduce claim payouts. This is both beneficial and favorable to both the insurance carrier and the business owner.
Some insurance companies provide onsite consultation to build a safety plan. There are also independent loss control consultants that provides service that trains managers and employees in order to meet industry safety guidelines.
Proving to insurance carriers that workplace safety training is in place may help in reducing your insurance expenses. Such examples could be, keeping records of drug tests, having safety committees, and educating employees on fraudulent claim prevention.
